Hiried Call Centre Interview Questions With Answers PDF
• What You Know About Call Center?
Call center is a service desk, where a large volume of calls are handled by the customer associate in order to render services to the customer.
• Mention The Types Of Call Center And What Is The Difference Between Them?
The types of call center are:
1. Inbound Call Center
2. Outbound Call Center
Inbound Call Center: In inbound call center, customer associate will receive the calls regarding the customer’s queries or demands. Eg: Customer calling to Telecom Company to know the current tariff on internet service they provide.
Outbound Call Center: In outbound call center, customer associate will make calls to their customer, regarding business or sales related. Eg: When you receive a call from a bank offering a personal loan.
• What You Understand With The Term “customer Satisfaction”?
Any business depends upon the quality of the service you offer to your customer. To offer this, you need to understand the customers need and their problems. You have to think from their point of view and try to meet their demands and requirements. This is what “ Customer Satisfaction” is.
• What Do You Mean By Customer Service?
The key features for customer service is:
o Professional
o Polite
o Friendly
o Courteous
o Helpful
• How Will You Enjoy Working In A Call Center?
As I am an extrovert person and I like to interact with people, call center job is a perfect job for me. I like to resolve customer’s queries and face the challenges positively that come across. Also, the pace of work in call center and team members friendliness always motivates me to work for call centers.
• What Will You Do If Customer Abuses You On The Phone?
The first thing that I will do is to stay calm and listen to the customers problem, and try to figure it out what made him/her annoyed. The next thing I will do is to ask politely to customer to calm down, and then assure him/her to solve their problem. The last thing that I will do is to keep check on certain thing that creates problem to the customer and never let it repeat it again.
• What Are The Key Features You Think That Customer Associate Should Possess To Become Perfect Customer Associate?
Good listening skill, problem solving, concentration and patience are some key features that make a perfect customer associate.
• How You Handle Pressure?
To handle the pressure situation, I always try to keep focus on work and avoid frustration.
• Mention The Types Of Customer Service Field?
0. By phone
1. Public relationship
2. Face to face
• While Talking To Customer, What Are The Procedures You Follow?
o Greet Customer
o Introduce yourself to customer
o Ask customer how you can be helpful to him/her
o Listen to the customer patiently
o Try to help the customer with best possible solution
o Cross check the customer if he/she is satisfied with the solution
o Make sure whether customer need any further assistance
• What Is Virtual Call Center?
Virtual call center provides a technology or software service, through which the customer associate or agent can connect to their customer from anywhere. This technology involves host server and the equipments to run the call center. This service is rendered on monthly or annual subscription. Agents can connect to the host server and can get access to the customer data. The benefit of virtual call center is that you can work from home.
• Do You Like Multi-tasking Task Or You Prefer To Tackle One Problem At A Time?
Depending on the situation, I could do multi-tasking as well and could tackle one problem at a time. But multi-tasking always have an upper hand because it increase your efficiency for solving and tackling problem.
• What If The Customer Is Not Happy With Your Answer Or Solution?
If the customer is not happy with the answer or solution, then I will ask customer to hold the line and pass on the call to supervisor or a team leader.
• To Improve Customer Service What Will Be Your Approach?
To improve customer service, my approach would be to take feedbacks from the customer and ask them how we can improve more to help them solve their problem and render them a good service.
• What Will You Do In A Situation Where System Shuts Down And You Still Handling Customer On The Phone?
In the middle of handling phone, if the system crashes then I will ask the customer to hold for some time till I get a power back up and if not then try to resolve his/her problem with my knowledge. The best thing in such situation is to ask the customer to call back or note his contact details so you can call once the system is back.
• Mention What Are The Key Attributes Of A Call Center Executive?
The key attributes of a call center executive are:
o Friendly attitude
o Ask the right questions
o Accurate answers to the customer query
o Professional phone relationship
o Be the face of the organization
o View a customer’s complaint as an opportunity to gain the customer’s respect
o Resolve complaints patiently
• How To Deal With The Difficult Customer?
To deal with a difficult customer you need to do following things:
o Listen to customer actively
o Rephrase their concerns
o Present a viable solution
o Take action and follow up
o Fix the problem at hand immediately
o Use the feedback
o Reduce the unpleasant situation happen again with customer.
• Mention How Do You Measure A Good Customer Service?
A good customer service can be measured on following basis:
o Number of repeat customers
o Number and type of customer complaints received
o Number of referrals given by current customers
o Sales figure if service is product based
o Customer satisfaction surveys
o Benchmarking service with competitors
o Rate at which number of customers enrolled to your service
o Number of returns
• Explain How Can You Turn Down A Request From A Valued Client?
To turn down a request from a valued client, you have to:
o Remain polite and well mannered
o Adhere to company’s policies
o Explain the situation or reason for denial
o Try to remain reliable to customer
• Explain How Would You Handle Negative Feedback From Angry Clients?
To handle negative feedback from angry clients:
o Customer representative should be able to manage customer without being dominated
o He should not be overwhelmed by a disapproving customer
o Try to listen and understand customer issue before going after suggestions or solution.
• How One Can Improve Customer Interactions?
To improve customer interaction:
o Admit your mistakes even before your customer does and apologize
o Take follow up if a problem is solved
o Practice active listening so your customer feel heard
o Try to identify a common interest or liking with the customer
• Explain What Steps Will You Take To Deal With Your Unsatisfied Customer?
o Apologize and offer a better option
o Act quickly and resolve the customer complaint
o Take responsibility for what made customer unhappy
o Compensate customer with better deal or free service
• Explain How Can You Create A New Opportunities For Customers Proactive Engagement?
o Use internet service to contact customer on social media
o Use mobile often to reach maximum customers by sending personalized context-relevant offers or services
o Customer Interactions must be relevant to customers interest to gain their trust and encourage them
o Analyze the customer data and behavior using business intelligence tool, to understand its expectation for the service you offer
o Use cloud platform to keep your service updated with the latest technology and with minimum expenses.
• For Implementing A Crm Solution To Your Business What Things Need To Take Care Of?
Before implementing a CRM solution to your business, you need to take care of following things:
CRM strategy: CRM only works when there is clear picture of why the organization is doing it and how it really helps to improve customer service
Choose the right CRM partner: A best CRM solutions are flexible and have a full integration capability with any other systems in your business
Identify the highest priority: Implement CRM solution for the highest priority and return area first.
• Explain How To Get A Responsive Customer Feedback?
To get a responsive customer feedback:
o Offer feedback options on every page of your site
o Present visitors with easy feedback form by giving them selective option
o Give visitors easy-to-use ratings systems
o Give option for a newsletter to skip or to register
o Deliver feedback to responsible person directly via e-mail notification
o Avoid multiple choice of answers instead encourage customer for descriptive feedback.
• Mention Why A Departed Customer Analysis Can Help Your Organization?
A departed customer analysis can help your organization in following ways:
o Get valuable insight on why your customer departed from you
o Which competitor are being selected to replace your company service
o What was the expectation of your former clients
o Help to understand weakness and gaps within product line or services.
• Mention What All Things You Need To Take Into Consideration Before Doing A Survey For Customer Service Satisfaction?
Before doing survey for customer service satisfaction:
o First consider the objective of the survey
o Make your survey accessible online
o Keep open ended questions and keep survey narrative
o Consider negative feedback equivalent to positive feedback it is equally important
o Select the survey method that can yield real information in real time
o Target putting questions that are relevant to service
• Mention Some Of The Useful Online Tools That Can Be Used For Better Customer Service?
For better customer service tools that are used:
o Zendesk
o Assistly
o Zoho support
o Kayako
o Freshdesk
o Uservoice
o Conversocial
o Get Satisfaction etc.
• Mention What Are The Key Aspect That Help To Improve Customer Service?
The key aspect to improve customer service:
Data analysis: Analyze the preferences of customers based on the data collections.
Automation of business process: To improve customer satisfaction and speeding up the business process implement the automation of business process
Self-service optimization: Explore new ways for customer interaction with your business
Workforce effectiveness: Integrate new tools and technology to improve customer service
• Give An Example Where You Use Some Data To Improve Customer Service Without Spending Any Money?
I have retrieved a number of support emails that we received from our clients and figured out that a number of questions were asked repetitively. I looked for online forums and knowledge base to find out the solution for this questions. It was cost effective and helped to reduce common repetitive questions from the client.
• Explain How Can You Built A Customer Loyalty?
To build customer loyalty, you need to:
o Track customer retention by surveying your customers
o Analyze the data to see how many customers are new and how many are returning for your service
o Focus on converting new customers into returning customers as a plan of your customer retention plan
o Encourage employees to build connections with customers
o Solicit feedback from customer so they feel that their opinions matter.
• While Creating A Customer Newsletter What Things Need To Be Taken Care Of?
While creating a customer newsletter, you need to include following things:
o General information about your company
o Purpose of newsletter- Promotions, events, upcoming sales and new services/ products
o Any photos related to the content
o Any discount or coupons that may be included in your offer.
• How To Deal With Abusive/slang Using Customer?
To deal with abusive customers:
Give a positive response: Assure the customer that you are there to help him and tell them that you require certain information from them to carry forward
Personalize the conversation: Personalize with the conversation and call the customer by name and refer to their company by name
Declare your intent and boundaries: Let your customer know that you can solve the problem and their demands are reasonable. You should not allow customer to continue if they are too much aggressive; it’s time to use other strategies
Transfer the call: The best way is to switch on the call to the most experienced personnel or supervisor. Sooner you transfer the call, the customer will calm down –it’s a natural psychology.
Discontinue the conversation: Warn customer if he continues with abusive slang you will end the conversation. If the customer is still abusive even after speaking to them politely, it’s better to discontinue the conversation by telling them to contact the customer service complaint department for further discussion.
• Explain How Can You Resolve The Problem To Customer’s Satisfaction?
To resolve the problem to customer’s satisfaction, you need to follow the following techniques:
Talk to the customer: Standard emails or letters might work in some cases, but often you can achieve more quickly with a phone call. It will make feel customer more personal and understand their complaint
Figure out the problem and requirement: Listen carefully to your customers need carefully and ask them what they want
Ask about wider issues: Ask open ended questions like – is he happy with your service or product? What other feedback does he want to give?
Offer something back: If a customer has a genuine issue with the service/product, and there is a chance of losing it, it’s better to give him some offer/discount/coupons, etc. to keep him stick to your service.
Confirm your solution: To avoid dispute after coming up with solution on phone, it’s better to take follow up by email or letter
Take follow up: This is where most people miss- get a member of your staff to check that all is well. It will help to minimize the common problem faced by customers.
• Explain What Would You Do If The Customer Says That It Took You Long To Resolve An Issue?
If customer says that it took you long to resolve an issue:
o First ensure the customer that you are not far from him and was busy with his task all the time
o You have to give him an expression that he or she is the only customer you are worried for
o If required give him the explanation of whole operational path and the areas where the task can get slower.
• Explain How To Deal With The Customer Having Language Barrier?
To deal with customer having language barrier:
o Install translation aids on customer service workstations.
o Offer chat, e-mail or customer support options in their native language if possible on top of the phone calls.
o Hire additional personnel with the language skills needed to work with this customer segment.
o Enroll language barrier procedures that can be used when handling foreign customer calls.
• How To Deal With Unreasonable Customer Demands?
To deal with unreasonable customer demands:
o To avoid conflict with your potential customer, you can always offer him an option that is reasonable
o Pre-qualify your customer, before allocating anything to your customer make sure you understand well your customers demand
o Say-no without hesitation if the demand is illegitimate
o Keep your patience while dealing with such unreasonable customer demands.
• Explain How To Deal With Customers Who Deny To Pay For Service/product?
Work with the customer not against him: Try to figure out the exact reason why he is not willing to pay without getting angry on him. Be friendly and try to come up with possible options and plans that might resolve the situation
Communicate often in writing and document everything: Always start with a non-threatening written message asking for the prompt resolution by a specific date
Don’t get personal or angry: Try to listen to customer with empathy it might be possible that your customer is in real financial crisis, so instead of losing your nerves try to handle situation with empathy
Turn to collection service at last: Turning down to an attorney or collection agency should be your last resort. Also, remember that a collector takes a hefty portion of any recovery while legal steps will include the cost of hiring an attorney and other hidden charges.
• Our Call Center Is Involved In Activities That Bend Many Laws. Would You Work With Us? Pay Is Huge
Personal ethics and integrity are indispensable to me while selecting my place to work. I will have to regretfully decline.
ReplyDeleteMy name is Leah Brown, I'm a happy woman today? I told myself that any loan lender that could change my life and that of my family after having been scammed separately by these online loan lenders, I will refer to anyone who is looking for loan for them. It gave me and my family happiness, although at first I had a hard time trusting him because of my experiences with past loan lenders, I needed a loan of $300,000.00 to start my life everywhere as single mother with 2 children, I met this honest and God fearing online loan lender Gain Credit Loan who helped me with a $300,000.00 loan, working with a loan company Good reputation. If you are in need of a loan and you are 100% sure of paying the loan please contact (gaincreditloan1@gmail.com)